You hear a lot about workflow automation in the business world. However, there is one segment where it is also needed: your school.
How can workflow automation be applied to schools? Here we discuss how technology can make education smarter.
5 Ways Workflow Automation Can Help Schools Make the Grade
Schools are often burdened with the amount of paperwork that is required. Forms have to be filled out and filed, whether for the individual school, county, state, and even federal entities.
There are many benefits of workflow automation in education. Let’s look at five of those benefits.
1. Save Money and Time
We all know that school budgets are strained. Administrators have to make tough choices and the teachers and students often suffer because of it. One of the benefits of workflow automation is reducing the expense – and waste – of using tons of paper.
About 78% of waste in schools is related to paper (aka forms). Not only is printing all of those forms expensive, but it’s also bad for the environment. Automation reduces your school’s need for paper.
Here’s one example: A district with 2,500 students could save 1,250 hours a year by automating work order processes. Forms are converted to PDFs, which can then be emailed to parents, teachers, and staff. Automated systems also provide IT solutions for a safe way to store documents.
2. Improve Communication and Reduce Classroom Interruptions
Communication is essential in any school, whether it’s between administrators and staff or teachers and parents. Sending hand-written notes to a classroom requires the teacher to stop what he/she is doing in order to handle the matter.
It might not seem like a big deal to stop for a few minutes, but those minutes start to add up. With automation, things like requests, work orders, and approvals can be sent and submitted automatically.
Some systems can also send out triggered notifications to teachers or administrators whenever a form is submitted.
3. Make Student Registration More Efficient
Electronic registration forms help reduce the burden on administrators who are tasked with tracking enrollment for classes and programs. While electronic forms have been around in schools for some time, few have automated the process of submitting them.
Workflow automation in schools allows parents to complete enrollment forms online. The forms are then automatically sent to the right person.
4. Improve Maintenance Request Processes
Operations and maintenance costs are the second-highest expense for schools. Poorly managed transportation requests, maintenance requests, and mistakes in filings cost time and money.
Automation removes the burden of filing maintenance requests and fulfillments. This makes the process more efficient and also helps track maintenance costs when it’s time to create a new budget.
5. Make Administration More Efficient
Vacation requests, sick days, and other PTO requests are all things that must be tracked by human resources. There may also be family emergencies or maternity leave requests. All of these requests require different forms to be submitted and processed.
Automation can help HR administer benefits more efficiently. It also makes the process simpler for the staff.
Automate For A Better Workflow At Your School
Paperwork is a burden that gets an “F” in many schools. Workflow automation can help reduce waste and improve your grade average when it comes to administration. Contact us to ask about automation solutions for your school.