How to Go Paperless Painlessly (Start Small With One Process)
If you have tuned in to any of our other blogs, then you know how much we hate paperwork. The reasons for this are endless, from the lack of security and communication between parties paper documents offer, to the overall confusion and frustration that comes with housing thousands of forms in filing cabinets across your district for years or even decades.
We have spent the past few years consulting with hundreds of school districts across the nation, bringing these issues to light and offering solutions that have improved the lives of stakeholders district-wide from upper administration all the way down to students and even parents. However, the biggest issue that has stood in our way over time is the notion that making the switch to a paperless district is nearly impossible without every staff and faculty member becoming a technology wizard capable of understanding complex programs. However, with Script, we guarantee that taking your district paperless is easier than you think. Come with us as we look at the three-step process that will allow you to shift your district paperless one process at a time.
Step 1: Choose Your Process
If your district is like most then you likely have no shortage of paper-based processes to choose from. If you’re having trouble deciding or you fee overwhelmed with your options, try to think of the one process that has given you, your department, or your team the biggest headaches over the past school year. Perhaps it’s your new student registration, employee PTO requests, or the mountain of vendor contracts that has been piling up on your desk all semester. A good rule of thumb is if the thought of never dealing with that process ever again makes you smile, you have chosen the right one!
If you’re still having trouble deciding on your first process, check out some of the processes we have helped other districts transform paperless as well as the benefits that have come as a result.
Step 2: Start Using Digital Forms
Once you’ve chosen your first process, it’s time to eliminate paper by using digital forms. You may be thinking that digital forms are complicated and expensive, right? With many other services out there you may be right, but Script offers a digital form gallery that you can download from for free and start using right now! Choose from over 50 forms, input your school’s information, and download them for immediate use in your processes. We understand your job as an educator is demanding, and that’s why we created this free tool for you to use as much as possible.
If you decide to take your paperless journey even further and start working with us here at Script, you will have the ability to create your own customized forms from scratch in a matter of minutes. In fact, you can even recreate the exact same forms you have been using in your district for years using our form builder, and it’s easier than you think.
Step 3: Create a Workflow
Without utilizing a workflow automation tool like Script, your journey toward a paperless school district won’t make it far past step two. Sure, you could download all of the documents your district needs from our digital form gallery, fill them out on your computer, and email them around to each person involved across your many processes. However, by doing this you are missing out on the biggest benefit that paperless schools stand to gain, automated workflows.
What Script offers to school districts is not only a simplistic way to convert their documents and forms digital, but to take this a step further and create workflows, or process maps, that run from beginning to end automatically. With Script, your processes can be created, distributed, approved, and securely filed 100% digitally, eliminating the need for printers, copiers, shredders, and our least favorite, filing cabinets.
We’re not going to take the time to talk about the numerous benefits of transitioning your school paperless. We’re certainly not going to tell you that digital forms add a heightened level of security to your district’s most sensitive information, or that the powerful analytics Script offers to paperless schools can give administrators a line of sight into their district’s finances that is so powerful it has saved other schools thousands of dollars. And there is no way we are going to bore you with the fact that paperless schools actually help your students achieve a better education. No, we aren’t going to get into all of that because if you take a look back at our past blogs, it’s pretty much all we’ve been talking about for years.
However, if you are interested in achieving some of these benefits for your own district, give a few of those articles a read, and when you’re ready, give us a call and we’ll tell you exactly how we can help.