Administration, General, Organization, Technology

How to Streamline Onboarding in Your School

Onboarding new employees

What is onboarding?

Onboarding is the process of bringing new hires into an organization. It involves employers and employees exchanging necessary formal information so that the employee can start their job. In successful organizations it also means making sure new employees don’t feel lost and instead feel welcomed, supported, and informed. In school systems onboarding may begin with a phone call or an email before moving on to different types of meetings, paperwork, and handouts. This happens at the beginning of the school year or end of the hiring process before the employee starts their day-to-day role.

Why is onboarding important?

Everyone knows the expression “you never get a second chance to make a first impression.” This is true for organizations as well, with much research confirming the importance of onboarding. According to HR.com, a structured onboarding program ensures that employees are 69% more likely to stick around for at least three years. Employees that feel supported will remain committed to their jobs. This means less turnover, with all of the time and money costs involved. Onboarding is also recognized as particularly important for schools. As Southeastern University puts it, “[onboarding] helps teachers learn school policies, meet team members and acclimate to the culture before they engage with their students.”

Onboarding in 2020-2021

The start of the 2020-2021 school year is really unlike any other before it with Covid19 still dragging on. Schools and districts are wrestling in real-time with the constraints put on education by the virus. The end of the 2020 school year was difficult enough but parents, teachers, administrators, and policy makers know school must go on. And even in the middle of all the experimentation, juggling, and trial and error, there are even new hires! There are people joining schools and taking over classrooms for the first time — some new teachers starting out, other career changers who happened to begin during this strange time, and even simply long-time educators relocating or changing schools. According to SchoolSpring, more than 55,000 school related jobs are open right now in the United States. That is a lot of transitions!

These new hires will have to shuttle from schools, to central offices, to city-halls, sometimes police stations, back to schools, working with resource staff and administrators who might themselves be working differently because of Covid. Imagine all the running around this involves and the potential for mistakes, errors, and missing paperwork. Countless items have to be accounted for, mailed, faxed, e-mailed, maybe even carried, depending on who knows how many hands for successful completion. Picture a 23-year old new graduate having to navigate something like this for the first time in their life. It’s a nightmare, and at the end of the day, any single issue might mean a delay to instruction and continuity for students aching to have some normalcy again. It will also set the school year’s tone for this new employee. Their satisfaction, trust, and ultimately their retention begins with this experience.

Onboarding Streamlined

Script is ready to streamline employee onboarding, because processing paperwork doesn’t need to be a problem in the 21st century. Script allows districts and schools to head off any issues in the onboarding process, even with so many potential unknowns these days. Using the process automation of Script, schools and districts are able to standardize employee onboarding and ensure that all information is properly collected and stored. There is no need to worry about how many hands are involved. Any necessary documents and signatures will be located in one common interface so that work can get done. What an employee has received and is aware of will also be clear. This is critical not only in a year like this but also moving forward, so that schools and districts can make sure resources go where they matter most — the students.

Script makes it so that school paperwork and document management has never been easier, replacing administrative knots and tangles with clean, orderly, and definitively traceable systemization. The platform was built from the ground up for K12 Education. It is adaptable to the paperwork already used by schools and districts and also customizable for times and needs that are quickly changing. No one saw Covid19 and the strain it is putting on education coming but the future of education was always going to look different. As schools and districts move towards new models the efficiency, compliance, time saving, and staff happiness that Script can bring will only make changes easier.

Beyond Paperwork

Education will continue one way or another, and Script assures schools and districts a smooth and dependable means for onboarding new personnel. This way employees can start on the right foot, with energy and efforts directed towards supporting their transition in the school system, rather than the transition of their files from place to place. A streamlined onboarding will free minds up from paperwork mazes so that work can shift to more fulfilling and important challenges. No more repetition, redos, or lost documents. Onboarding is standardized, traceable, accountable, and ready to go year-to-year. Teachers get to the classroom (even if virtual) and support staff are ready and prepared as soon as possible without any bureaucracy headaches. It’s at least one more thing that can be counted on in a challenging moment.