Administration, General, Technology

Student Information Systems & Workflows – Everything You Need To Know

As an educator, you’ve probably heard of student information systems or (student management systems) before. You might even use one in your school district. Many think of it as an all-in-one way to automate processes and improve workflows. But is it?

Here is everything you need to know about student information systems and workflows.

Student Information Systems & Workflows

A student information system (or “SIS” for short) is an information management system frequently used by school districts and higher education institutions to store and manage student data.

This data can include student registration, attendance records, student addresses, emergency contacts, grades, and more. While the features offered vary based on the SIS, the overall idea is to centralize data making it easier for your staff, parents, and students to access information.

Using a SIS, your school district can improve the workflow to some extent by automating processes like student registration and storing the information in the system. While this saves your school district both time and money, it doesn’t provide you with large-scale workflow management support.

When it comes to improving workflows, SIS software falls short because that’s not what it was designed to do. You can often customize the software, but it can be costly and it doesn’t provide the same functionality other types of software do.

A Better Option for Workflow Improvement

Before you give up on improving your district’s workflows, there is another less expensive, more robust workflow improvement option: A workflow management system.

A workflow management system is a complementary software that can fill the gap. With this type of system, your school district can standardize and automate everyday tasks with ease. A simple automation has the potential to save your school district upwards of $100,000 in just one year.

Take, for instance, field trip requests. This process would be difficult to automate and improve the workflow in a SIS. A workflow management software, on the other hand, has the capacity to do this.

Using a system like Script, your district could automate the entire process:

  1. The teacher creates the event.
  2. The event is routed to the administrator for approval.
  3. The administrator approves the event with the click of a button.
  4. Notification is sent to the teacher and parents.
  5. Parents can complete an electronic permission slip and make payment.

The administrator and teacher would easily be able to see which parents have completed the permission slip and made payment, and send a follow up request, if necessary.

With the right workflow management system, you can automate almost any process in your school district. From daily bus inspection reports to student incident reports, the opportunities for improvement are endless.

Student Information Systems & Workflow Monitoring

Another important aspect of workflow management is workflow monitoring. A key feature most SIS software offer is customizable reports so your district can make data-driven decisions and meet reporting requirements.

In SIS, your district can easily see enrollment data, student performance metrics, demographic statistics, and more. This type of reporting can save your staff time and help your district identify opportunities for improvement.

While the data a SIS provides is crucial for every school district to have, it doesn’t provide insight into the progress or performance of daily workflows. A workflow management system can help supplement your SIS and support workflow monitoring and improvement.

Software like Script can take your workflow monitoring a step further and apply it to almost any process. Not only can you track staff progress, see the status of a request, and send electronic reminders. You can also easily identify where bottlenecks are happening and make improvements to your processes.

Are you ready to improve your workflows?

SIS software is designed to store information and get it to the right people when they need it. Workflow management software like Script use that information to streamline your school district’s workflows and save you time and money.
 
Schedule a demo today to learn how Script can help your district improve your workflows.